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Lunch Charge Announcement

Billtown Cafe is pleased with the excellent response to our cuisine again this year! As we unveil new and exciting items to keep your kids eating healthy, it is more important than ever to keep an eye on your child’s account. So far this year we have asked that you keep your student’s charges to a maximum of $15.00. Thanks to all of you who are utilizing www.myschoolbucks.com to preload the meal account or who are sending money to Billtown Cafe.

If you are one of the few who still owes $15.00 or more on your child’s account, please be advised that beginning Monday, September 19th, your child will not be served a meal. Please make arrangements with Nancy Brown, Food Service Director, prior to that date or send cold lunch from that date forward until your past due account is brought current. In the meantime, your child may pay cash for lunch, breakfast, milk or other items.

It is important to note that beginning October 1st, no one may charge any item unless there is a credit on his or her account. Much like a checking account, unless there is money in the account, no items may be purchased. To put money in your child’s account, you may use a debit or credit card on the myschoolbucks website or bring cash or check to the snack bar cashier between 7:45 am and 3:15 pm on school days. You may also mail a check to Billtown Cafe 325 W. Kentucky Ave., Williamsfield IL. 61489.

Admittedly, this is a big change from past policy. However, this is standard operation at other schools around us and we hope it will teach our students to spend wisely and pay their accounts responsibly in the future.  If you have any questions or concerns, please don’t hesitate to contact me or Nancy Brown, Food Service Director at 309-639-2218 or at This email address is being protected from spambots. You need JavaScript enabled to view it..

Sincerely,

Tim D. Farquer

Superintendent/Curriculum Director
Williamsfield Schools

Canvas Mobile Apps Display Current Grade

Good news...on most devices, both Canvas mobile apps now display current grade! Students and parents can now quickly view their current course grade and drill down into assignments showing growth and areas where improvements can be made. The first screenshot below shows the Canvas Parent app with student grades blurred. The second shows the regular Canvas app with student grades blurred. Utilize the following links to download these tools onto your favorite mobile device. Let's work together and use this technology to keep learning moving forward!

Canvas Parent  IOS / Android

Canvas  IOS / Android

   

School Finance and Building Upgrade Q & A

Financial Statements & Graphic

  1. Our fund balances remain strong. I project we will have around $3.3 million in reserves at the end of this fiscal year.
  2. I project we will have around $750,000 of reserves in the Building Fund at the end of this fiscal year. 
  3. Our local levy increases remain low.
  4. Our school tax rate projects to be at a 4-year low this year and continues to be the lowest around.
  5. Earnings on investments are at an all-time high.
  6. Total food service revenue is at an all-time high.
  7. We have secured $144,400 in building grants from the state over the course of the last few years. 
  8. We have received $575,301 in Knox County penny sales tax revenue since voters approved the tax. This money can only be used for capital improvements.
  9. In my first year, Building Fund expenditures were at their lowest level since 2010. Only after we had over $1 million surplus in the Building Fund did we decide to begin strategically spending down the balance on much needed building upgrades.
  10. Technology expenditures since my arrival have risen out of need. That said, 58% of this investment ($66,041) has been made with federal grant money. This strategy was highlighted by the United States Department of Education in their 2016 National Education Technology Plan.

Audited numbers to support the statements above are included in the graphic below. The information contained within the graphic can be found in our annual financial reports located online HERE.

 

School Finance

  1. How does the local levy work? Each December our school district submits a levy request to the County Clerk. The County Assessor submits local property values to the Clerk as well. Those two values combine to determine the local school tax rate. We levy based upon projected expenditures, cash on hand, and stability of other revenue streams (e.g., state funding). Our annual levy goal is to have the lowest tax rate around while maintaining as consistent a rate as possible for our local tax payers. At the end of the day, we are solely responsible for the amount of money we levy and indirectly responsible for the tax rate (the rate is also dependent on property values, homeowner exemptions, etc.).
  2. How does our school tax rate compare to others in the area? Our rate projects to be $4.22 for the 2015 taxing year. Our's went down, everyone else's went up. See below for previous year's rates from some of our neighbors. (UPDTAED 2/6/16)
    • Williamsfield $4.22 (2015)
    • ROWVA $4.55 (2014)
    • Knoxville $4.56 (2014)
    • Galva $4.72 (2014)
    • Brimfield $4.73 (2014)
    • Farmington $5.13 (2014)
    • Elmwood $5.28 (2014)
    • Princeville $5.72 (2014)
  3. How much does the levy increase from year to year? Schools increase their levy from year to year to handle cost increases. They do so within the confines of voter approved rates for the major funds. For example, the maximum rate we can levy in our Education Fund is $3.43. From 2006 to 2012, our average levy increase was 5.16%. Levy's approved since my arrival represent increases of 0.69%, 1.74%, and 3.37%. My levy's have been extremely conservative. Those levy request's, coupled with EAV, led to tax rates of $4.38, $4.38, and a projected $4.22 this year.   
  4. Is levy revenue guaranteed? Yes. Death & taxes, isn't that how the saying goes? All joking aside, property tax money is collected and distributed by our County Clerk. State & federal governments are not involved in this process. Our levy request for this coming year is currently $3,415,286 ($111,400 more than last year).
  5. What about state money? How is that impacting our school? State revenue only accounts for about 10% of our overall revenue. What the state does or doesn't do impacts us less than all the other districts around. For example, 29% of Elmwood's and 30% of Princeville's annual revenue comes from the state. It's also important to note that the state only provides annual revenue for the Education Fund and the Transportation Fund. The Building Fund & the Capital Improvement Fund are the only ones we can use for building upgrades. All of that said, the two big state issues were are preparing for are a funding formula change and a teacher's pension cost shift. Both of those issues will impact Education and Transportation Fund revenue. State funding does not directly impact Building or Capital Improvement Fund revenue. 
  6. How do those "teacher buyouts" effect our bottom line? Providing retirement incentives to employees is a common practice in many fields. In our case, it will result in an estimated net gain of $62,000 by June 2018. In addition, the district & WEA negotiated a collective bargaining agreement projected to result in a $25,000 increase in total teacher's contract expenditures in 3 years. That's a mere 1.5% total increase in the span of 3 years. With over 80% of expenditures dedicated to payroll, those savings, as well as a base teaching salary of $40,000, put our district in a very strong financial & teacher recruitment/retention position.
  7. It seems like we have been spending a lot of money on building upgrades. Is all of this really necessary? There are two sections to our building. One is 50+ years old and the other is 30+. Up until the last couple of years, not much had been done. We started with infrastructure (Ameren electric/gas feeds, fiber connectivity from Mid-Century, wireless network), proceeded to classrooms (dry erase boards, fresh paint, re-purposing spaces, LCD projectors), renovated the kitchen, and upgraded highly visible public spaces (commons, restrooms, hall lockers, gym, outdoor facilities). We began tackling issues with our roof which has leaked for 30 years. From a classroom standpoint we are almost there. Our Science classes and Music classroom are next on the list. As for building security, our summer upgrade proposal will put us real close to where we want to be. Long story short, not much has been done to our building in the 30+ years since the newest section was built. That is why we've had to increase expenditures in that area as of late.     

Building Upgrades

  1. What is a STEM Center? A STEM Center is a collaborative lab space with equipment and materials to help students build skills in the areas of Science, Technology, Engineering, and Mathematics (STEM). Our proposed STEM Center will be located adjacent to the MS Science classrooms a short walk from the Chemistry/Physics and Agriculture/Construction classrooms. The Center would contain wet labs, working gas, proper exhaust, proper safety equipment, and engaging tools to help all kids build skill. This space would be accessible to all students in grades PK-12. Elementary STEM (each grade has STEM once/week), 5th-8th grade Science, and HS Science courses will directly utilize the space for courses. Our STEM team will also utilize the space and it will be available for other uses as well.
  2. Why not just renovate the current Life Science lab and the current Chemistry/Physics lab? Space for space, it would be more expensive than transforming the current district office. The 50+ year old Life Science lab would need a complete overhaul to add an exhaust hood, an eye wash station, and an emergency shower. Both locations would require Chemical resistant lab tops in order to conduct proper experiments. Neither lab would be directly available for PK-5 or Agricultural course use.  
  3. Why move/consolidate offices? Moving the district office allows us to utilize the current district office space for the STEM Center. Moving the main office to the currently under-utilized old locker room space will increase security within our building. Visitors will be viewable prior to entry and be able to check in right as they enter the building. Our current check-in location is in the middle of the building, which for security reasons, is not ideal. Also, with our current set-up visitors to the Principal's Office are frequently exposed to student health and discipline issues. Efficiency in administrative processes and one location for parents/visitors to go for information will also be ideal.

 

If you have additional questions or would like more information please do not hesitate to contact me at 309.639.2219 or This email address is being protected from spambots. You need JavaScript enabled to view it..

thanks,

Tim Farquer, Superintendent/Curriculum Director
Williamsfield Schools

Section 3 - General School Administration

Date

 

SECTION 3 – gENERAL SCHOOL ADMINISTRATION

 

3:10Goals and Objectives. 1

3:30 Chain of Command. 1

3:40 Superintendent2

3:50 Administrative Personnel Other Than the Superintendent3

3:60 Administrative Responsibility of the Building Principal4

3:70 Succession of Authority. 4

 


June 20113:10

 

Goals and Objectives

The Superintendent directs the administration in order to manage the School District and to facilitate the implementation of a quality educational program in alignment with School Board policy 1:30, School District Philosophy. Specific goals and objectives are to:

<![if !supportLists]>1.      <![endif]>Provide educational expertise.

<![if !supportLists]>2.      <![endif]>Plan, organize, implement, and evaluate educational programs that will provide for students’ mastery of the Illinois Learning Standards.

<![if !supportLists]>3.      <![endif]>Meet or exceed student performance and academic improvement goals established by the Board.

<![if !supportLists]>4.      <![endif]>Develop and maintain channels for communication between the school and community.

<![if !supportLists]>5.      <![endif]>Develop an administrative procedures manual and handbooks for personnel and students that are in alignment with Board policy.

<![if !supportLists]>6.      <![endif]>Manage the District’s fiscal and business activities to ensure financial health, cost-effectiveness, and protection of the District’s assets.

<![if !supportLists]>7.      <![endif]>Provide for the proper use, reasonable care, and appropriate maintenance of the District’s real and personal property, including buildings, equipment, and supplies.

LEGAL REF.:105 ILCS 5/10-16.7, 5/10-21.4, and 5/10-21.4a.

CROSS REF.:1:30 (School District Philosophy), 2:20 (Powers and Duties of the School Board; Indemnification), 2:130 (Board Superintendent Relationship), 3:40 (Superintendent), 3:50 (Administrative Personnel Other Than the Superintendent), 3:60 (Administrative Responsibility of the Building Principal), 6:10 (Educational Philosophy and Objectives)

 

 

June 20113:30

 

Chain of Command

The Superintendent shall develop an organizational chart indicating the channels of authority and reporting relationships for school personnel. These channels should be followed, and no level should be bypassed except in unusual situations.

All personnel should refer matters requiring administrative action to the responsible administrator, and may appeal a decision to a higher administrative officer. Whenever possible, each employee should be responsible to only one immediate supervisor. When this is not possible, the division of responsibility must be clear.

 

CROSS REF.:1:20 (District Organization, Operations, and Cooperative Agreements), 2:140 (Communications To and From the Board), 3:70 (Succession of Authority), 8:110 (Public Suggestions and Concerns)

May 20153:40

 

Superintendent

Duties and Authority

The Superintendent is the District’s executive officer and is responsible for the administration and management of the District schools in accordance with School Board policies and directives, and State and federal law. District management duties include, without limitation, preparing, submitting, publishing, and posting reports and notifications as required by State and federal law. The Superintendent is authorized to develop administrative procedures and take other action as needed to implement Board policy and otherwise fulfill his or her responsibilities. The Superintendent may delegate to other District staff members the exercise of any powers and the discharge of any duties imposed upon the Superintendent by Board policies or by Board vote. The delegation of power or duty, however, shall not relieve the Superintendent of responsibility for the action that was delegated. 

Qualifications

The Superintendent must be of good character and of unquestionable morals and integrity. The Superintendent shall have the experience and the skills necessary to work effectively with the Board, District employees, students, and the community. The Superintendent must have and maintain a Professional Educator License with a superintendent endorsement issued by the Illinois State Educator Preparation and Licensure Board.

Evaluation

The Board will evaluate, at least annually, the Superintendent’s performance and effectiveness, using standards and objectives developed by the Superintendent and Board that are consistent with the Board’s policies and the Superintendent’s contract. A specific time should be designated for a formal evaluation session with all Board members present. The evaluation should include a discussion of professional strengths as well as performance areas needing improvement.

The Superintendent shall annually present evidence of professional growth through attendance at educational conferences, in-service training, or similar continuing education pursuits.

Compensation and Benefits

The Board and the Superintendent shall enter into an employment agreement that conforms to Board policy and State law. This contract shall govern the employment relationship between the Board and the Superintendent. The terms of the Superintendent’s employment agreement, when in conflict with this policy, will control.

 

LEGAL REF.:105 ILCS 5/10-16.7, 5/10-20.47, 5/10-21.4, 5/10-23.8, 5/21B-20, 5/21B-25, 5/24-11, and 5/24A-3.

23 Ill.Admin.Code §§1.310, 1.705, and 29.130.

CROSS REF:2:20 (Powers and Duties of the School Board; Indemnification), 2:130 (Board-Superintendent Relationship), 2:240 (Board Policy Development), 3:10 (Goals and Objectives)

 


May 20153:50

 

Administrative Personnel Other Than the Superintendent

Duties and Authority

The School Board establishes District administrative and supervisory positions in accordance with the District’s needs and State law. This policy applies to all administrators other than the Superintendent, including without limitation, Building Principals. The general duties and authority of each administrative or supervisory position are approved by the Board, upon the Superintendent’s recommendation, and contained in the respective position’s job description. In the event of a conflict, State law and/or the administrator’s employment agreement shall control.

Qualifications

All administrative personnel shall be appropriately licensed and shall meet all applicable requirements contained in State law and Illinois State Board of Education rules.

Evaluation

The Superintendent or designee shall evaluate all administrative personnel and make employment and salary recommendations to the Board.

Administrators shall annually present evidence to the Superintendent of professional growth through attendance at educational conferences, additional schooling, in-service training, and Illinois Administrators’ Academy courses, or through other means as approved by the Superintendent.

Administrative Work Year

The work year for administrators shall be the same as the District’s fiscal year, July 1 through June 30, unless otherwise stated in the employment agreement. In addition to legal holidays, administrators shall have vacation periods as approved by the Superintendent. All administrators shall be available for work when their services are necessary.

Compensation and Benefits

The Board and each administrator shall enter into an employment agreement that complies with Board policy and State law. The terms of an individual employment contract, when in conflict with this policy, will control.

The Board will consider the Superintendent’s recommendations when setting compensation for individual administrators. These recommendations should be presented to the Board no later than the March Board meeting or at such earlier time that will allow the Board to consider contract renewal and nonrenewal issues.

Unless stated otherwise in individual employment contracts, all benefits and leaves of absence available to teaching personnel are available to administrative personnel.

 

LEGAL REF:105 ILCS 5/10-21.4a, 5/10-23.8a, 5/10-23.8b, 5/21B, and 5/24A.

23 Ill.Admin.Code §§1.310, 1.705, and 50.300; and Parts 25 and 29.

CROSS REF:3:60 (Administrative Responsibility of the Building Principal), 5:30 (Hiring

Process and Criteria), 5:250 (Leaves of Absence)

 

 

May 20153:60

 

Administrative Responsibility of the Building Principal

Duties and Authority

The School Board, upon the recommendation of the Superintendent, employs Building Principals as the chief administrators and instructional leaders of their assigned schools, and may employ Assistant Principals. The primary responsibility of a Building Principal is the improvement of instruction. Each Building Principal shall perform all duties as described in State law as well as such other duties as specified in his or her employment agreement or as the Superintendent may assign, that are consistent with the Building Principal’s education and training. Each Building Principal and Assistant Principal shall complete State law requirements to be a prequalified evaluator before conducting an evaluation of a teacher or assistant principal.

Evaluation Plan

The Superintendent or designee shall implement an evaluation plan for Principals and Assistant Principals that complies with Section 24A-15 of the School Code and relevant Illinois State Board of Education rules. Using that plan, the Superintendent or designee shall evaluate each Building Principal and Assistant Principal. The Superintendent or designee may conduct additional evaluations.

Qualifications and Other Terms and Conditions of Employment

Qualifications and other terms and conditions of employment are found in Board policy 3:50, Administrative Personnel Other Than the Superintendent.

LEGAL REF.:10 ILCS 5/4-6.2.

105 ILCS 5/2-3.53a, 5/10-20.14, 5/10-21.4a, 5/10-23.8a, 5/10-23.8b, and 5/24A-15.

105 ILCS 127/.

23 Ill.Admin.Code Parts 35 and 50, Subpart D.

CROSS REF.:3:50 (Administrative Personnel Other Than the Superintendent), 5:250 (Leaves of Absence)

 

 

May 20123:70

 

Succession of Authority

If the Superintendent, Building Principal, or other administrator is temporarily unavailable, the succession of authority and responsibility of the respective office shall follow a succession plan, developed by the Superintendent and approved by the School Board.

 

CROSS REF.:1:20 (District Organization, Operations, and Cooperative Agreements), 3:30

(Chain of Command)

 

Contact Us

325 Kentucky Avenue
Williamsfield, IL, 61489
School Office: (309)-639-2216
District Office: (309)-639-2219